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The Ohio
Bureau of Motor Vehicles (BMV) issues requests for proposals (RFP) for the selection and
appointment of Deputy Registrars to operate license agencies throughout Ohio. RFP packets
are generally released in January of each year. License agencies provide driver's
licenses, ID cards, vehicle registrations and other services on behalf of the BMV.
Deputy Registrars are independent contractors and are selected on a competitive basis as
described in the Ohio Administrative Code and RFP. Effective January 1, 2004, Deputy Registrars receive service fees
of $3.50 for each vehicle, driver's license and ID card transaction; and $0.90 for each
vision screening performed. All fees are established in accordance with the Ohio Revised
Code. Contracts are generally for 2 or 3 years per Section 4503.03 of the Ohio Revised
Code.
Proposer
information conferences are held regionally in January where RFP packets are distributed.
If you would like to be on the mailing list for a conference schedule or to receive
additional information, please call (614) 752-7631.
PERSONAL REQUIREMENTS
The proposer must make application as an individual, a non-profit
corporation, county clerk of courts, or a county auditor. Beginning in 2002, the Registrar may appoint county auditors and eligible clerks of
courts without using a competitive selection process. County auditors and eligible
clerks of courts may also choose to participate in the competitive selection process. Partnerships, corporations, and other business associations are not
eligible. Certain other persons are not eligible (such as employees of the State of Ohio)
and are listed in the RFP.
No person
will be awarded a contract because that person pays an assessment to or makes a
contribution to any political party, the Governor or his campaign committee, or any
candidate for public office. An affidavit must be signed by all proposers stating that
he/she has not contributed more than $100.00 to any prohibited political officeholder
(complete details are contained in the RFP).
SITE CRITERIA
Agency rent and site improvement
is the responsibility of the Deputy Registrar. Some sites are under the control of the BMV, Ohio Department of Public Safety
or a county (usually in conjunction with a Clerk of Courts Title Office) and are called
BMV controlled site locations. Minimal site improvements are involved with controlled site
locations. In general, there are minimum site criteria including square footage, counter
specifications, accessibility to individuals with disabilities and parking which must be
addressed and are explained in the RFP.
ONE-STOP SHOPPING
Some locations are designated for One-Stop Shopping and are subject to
additional requirements and may include subleasing space to a Driver's License Examination
Station, a Clerk of Courts, or both.
START-UP COSTS
The proposer must have verifiable funds in a financial institution account to
cover these costs: 1) site preparation costs, 2) agency rental payments for three months,
and 3) one month's personnel costs. The BMV supplies necessary computer terminals and
inventory on a consignment basis.
FORMS
As part of the proposal, each proposer must submit completed documents as
described in the RFP packet. Presently, these documents include:
Personal Checklist
Personal Questionnaire
Start-Up Cost Deposit
Statement
Political Contributions
Report
Personnel Policy Summary
Comprehensive Personnel
Policy
Security Plan Summary
Facility Maintenance
Plan Summary
Credit Report
Local Law Enforcement
Report, or Certification of Good Standing as a Nonprofit Corporation
BCII
WebCheck Criminal Report (or Articles of Incorporation for Nonprofit Corporations)
Affidavit of Deputy Registrar Proposer (individual, county auditor, or nonprofit corporation)
Operational Checklist
Signed Deputy Registrar
Contract
Appointment of Agency
Manager
Experienced Employees
Summary
Staffing and Personnel
Costs Calculation
Start-up Cost
Calculations
For Some Locations:
Deputy Provided Site
Checklist
Site Questionnaire
Americans with
Disabilities Act (ADA) Checklist
Lease Option
Proximity Attachment (if
applicable)
Site Plan
Counter Plan
Site Map
Other forms as required
for individual locations
PLEASE READ RFP FOR MORE DETAIL
The Ohio Bureau of Motor Vehicles is looking for proposals that offer the
best service to the citizens of Ohio. We welcome your interest in serving the Ohio
motoring public.
For more
information on the RFP process, write the Ohio Bureau of Motor Vehicles, Research
Division, P.O. Box 16520, Columbus, Ohio 43216-6520 or call (614) 752-7631.
Ted Strickland, Governor
Henry Guzmán, Director
Mike Rankin, Registrar
Equal Opportunity Employer
BMV-1207
4/07
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