Vehicle Registration

Ohio vehicles registered with apportioned plates may qualify for the company logo plates at this time.

Companies that have (or will have) a minimum of 50 vehicles in their fleet per registration year are eligible to establish a special plate for the vehicles in their company.

Any new, exchange or replacement logo plate is $6.00 in addition to any applicable registration fees.

No. Due to the reporting and calculation of fees for Apportioned vehicles, this can only be done as a 1 year registration.

No. These license plates are not eligible for personalization at this time.

Yes. Standard rules for transfer of license plates will apply. A company logo plate can be exchanged for a standard apportioned plate at any time for $6.50 plus applicable registration fees.

No. Fifty license plates must be purchased within a year of availability. Once the requirement of 50 license plates is met you may order more at your discretion.

Complete the BMV 4813 Company Logo Plate Application and submit all required documents as specified. Upon receipt of these items and approval from the BMV, a sample license plate will be manufactured and sent to you for your approval. We require a response of your approval of the sample plate within 14 business days.

The logo plate approval process is approximately 45 days from the initial application. Once approved, you should receive your logo plate within 7-15 business days.

Vector art is art that can be scaled or modified without losing the quality of the image or resolution. When artwork is in vector format (such as an illustrator file (.ai or .eps), it allows you to increase or decrease the size of the graphic without compromising the integrity of the original image. The end result is a crisp, clear image no matter what the final size is.

PMS stands for Pantone Matching System and it is used by the printing industry. This system is numbered so if you pick PMS 280 (e.g., the color blue), the printer can match the exact blue that you want.

Please follow the current IRP practice which requires a company make all attempts to retrieve the Company Logo plate back which may include but not limited to filing a police report or complete a BMV 4886 IRP Application to Replace Apportioned License Plate and pay the associated fees.

Yes, you can. You may complete a Transfer Registration to New Vehicle supplement online, or you may submit an application for manual processing at the Ohio IRP Central Processing Center. You will be required to provide the following support documents as applicable:

• Front and back copy of the active Vehicle Title - for all owned and leased vehicles
• Form 2290 Heavy Highway Vehicle Use Tax Schedule 1 stamped/paid by the IRS - if your “new” vehicle’s combined gross weight is 55,000 pounds or greater and you have owned it for more than 60 days)
• BMV 4885 Motor Carrier Responsible for Safety Statement, or Authority Lease with USDOT and Taxpayer Identification Number of the entity providing Authority - if the vehicle will be operating under another entities Interstate Authority
• BMV 4845 Ohio IRP Leased Vehicle Owner's Authorization to Lessee, or Power of Attorney (POA) with titled owners address and Taxpayer Identification Number - for all leased vehicles
• HP127B Bus Inspection if registering your motor vehicle as a bus

No. Apportioned license plates are not transferable from one account to another. Your neighbor will have to obtain his own apportioned license plate.

Yes. You may increase your registration weight online by completing a Amend Vehicle Registration - Weight Increase supplement to an existing weight group, or you can also create a new weight group. If the new weight group has weight variances of 10% or more between any one jurisdiction you may be required to provide an Affidavit of 10% Weight Variance.

Complete an Amend Vehicle Cab Card Info - Ex. USDOT# supplement online. You will need to update the Safety USDOT and Safety TIN fields for each vehicle record needing changed, and required to upload a BMV 4885 Motor Carrier Responsible for Safety (MCRS) or Lease Agreement.

You may complete an Add Vehicle supplement online, or you may submit an application for manual processing at the Ohio IRP Central Processing Center. You will be required to provide the following support documents as applicable:

• Front and back copy of the active Vehicle Title - for all owned and leased vehicles
• Form 2290 Heavy Highway Vehicle Use Tax Schedule 1 stamped/paid by the IRS - if your “new” vehicle’s combined gross weight is 55,000 pounds or greater and you have owned it for more than 60 days)
• BMV 4885 Motor Carrier Responsible for Safety Statement, or Authority Lease with USDOT and Taxpayer Identification Number of the entity providing Authority - if the vehicle will be operating under another entities Interstate Authority
• BMV 4845 Ohio IRP Leased Vehicle Owner's Authorization to Lessee, or Power of Attorney (POA) with titled owners address and Taxpayer Identification Number - for all leased vehicles
• HP127B Bus Inspection if registering your motor vehicle as a bus

You can complete a Vehicle Reinstatement supplement online (select the more link in the Vehicle Action Box to see this option)

You must provide the front and back copy of an active Title, a Power of Attorney and/or an Ohio Form BMV 4845 with the Titled Owners Name, Address, and Taxpayer Identification Number, giving you permission to register their vehicle, and a IRS Form 2290 Schedule 1, Heavy Highway Vehicle Use Tax, proof of filing/payment for the current tax year if the Titled Owner has owned the vehicle for 60 days or more.

Yes, you can reprint all active Registration Cab Cards and Temporary Authorities. Expired credentials are not available for reprint.

All IRP apportioned license plates will be mailed to the IRP registrant's mailing address of record from a centralized mailing facility and are not available for same day pick-up.

Please allow 7 - 15 business days from the payment date to receive your apportioned license plates via regular mail.

A courtesy electronic copy of your Registration Cab Card, and any requested Temporary Authorities, will be emailed to the email address on record when a mailed payment is posted to your invoice. If you are submitting your payment online you will be provided a .pdf file containing your courtesy electronic copy of your credentials. All invoices paid via mail, or online, will also result in an original copy of your credentials to be mailed within 1-2 business days. Only original Registration Cab Cards and any requested Temporary Authorities will be provided upon payment of an IRP Invoice made at a limited IRP Service Deputy Registrar location.

Our processing center can receive express mail, however, the documents will not be returned by express mail. Express mail should be sent to our physical address IRP Processing Center 1970 W Broad St, Columbus OH 43223

The option to obtain a 45-day Temporary Authority is presented throughout the online process for any transaction type resulting in an IRP Apportioned plate being issued (including replacement plate requests).

Contact the Ohio IRP Processing Center at 800-477-0007.

You can completing a BMV 4886 IRP Application to Replace Apportioned License Plate at a limited IRP Service Deputy Registrar location, or process a "Replace Plate” supplement online.

Yes. Your account number and fleet number are what you will need to complete your renewal. You can renew your account 90 days prior to your expiration date if it is in good standing. If the account is NOT in good standing, the system will not allow you to proceed.

Yes. The renewal is fleet-based, so each vehicle in the fleet is included for the renewal.

Yes. Follow the instructions in the OHCORS User Guide.

Yes. After July 1, 2019, if you are renewing a leased vehicle you will no longer be required to provide a POA for the leasing company (AKA Titled Owner or Lessor)

A vehicle can only be deleted from your account at renewal or when processing a plate transfer transaction. Follow the instructions in the OHCORS User Guide.

Yes. You may make weight changes to existing weight groups. If needed, you can also create a new weight group and save it for future use. If the new weight group has weight variances of 10% or more between any one jurisdiction you may be required to provide an Affidavit of 10% Weight Variance.

No. The State of Ohio requires that each transaction include the Financial Responsibility Statement, and acknowledgement of insurance obligations, before they can move forward with the transaction.

Yes. A carrier can renew their fleet anytime within 12 months past their registration expiration and maintain the same license plate.

To avoid late filing penalties, a BMV 4842 IRP Affidavit of Vehicle Non-Use providing documented evidence why a previously registered vehicle was not timely renewed maybe submitted to the IRP Central Processing Center for consideration of a less than 12 month renewal invoice and/or penalty waiver.

You may need:

• Proof of payment of Heavy Highway Vehicle Use Tax (IRS Form 2290- Schedule 1) for vehicles with GVW/CGVW 55000# or more
• BMV 4885 Motor Carrier Responsible for Safety (MCRS) or Lease Agreement (if USDOT/TIN for the motor carrier responsible for safety is changing)
• HP127B Bus Inspection if registering your motor vehicle as a bus
• Affidavit of 10% Weight Variance
• BMV 4842 IRP Affidavit of Non-Use
• BMV 4886 IRP Application to Replace Apportioned License Plate

You may still process the renewal online, at a limited IRP Service Deputy Registrar location, or you may request a reprint of your IRP Fleet Renewal application by contacting the BMV IRP Unit via any method show in the Have Questions section.

All fleet renewal applications and notices are sent to the email address on record, unless specifically requested not to. Renewal notices are sent each month at least 90 days prior to the expiration date.

Online you will find the Reporting Period From and Reporting Period To: dates in the Distance Details section. You will the Reporting Period dates in the first sentence of the Schedule B Instructions on the IRP Renewal Application.

Any vehicle with a gross vehicle or registered gross weight exceeding 26,000 lbs. or having 3 or more axels regardless of weight operating outside the state of Ohio needs an apportioned license plate.

The Form 2290 is the Schedule of Heavy Highway Vehicles. It is a tax collected by the Internal Revenue Service for each vehicle that is 55,000 pounds or greater and you have owned 60 days or greater. Submit the form 2290 Schedule 1 stamped/paid by the IRS with your renewal or when adding an applicable vehicle. The 2290 must be in the name of the titled owner or Ohio IRP Registrant and for the current fiscal year. For 2290 questions, contact the IRS 866.699.4096

Your cab card is the official document issued by the state that shows what jurisdictions (states) you are allowed to travel in. The legible copy of the cab card must be made available to enforcement personnel and may be either a physical document or an electronic document.

A "TA" is an abbreviation for a "45 Day Temporary Apportionment Authorization" which is an official document issued by the state that shows what jurisdictions (states) you are allowed to travel in for maximum of 45 days without an IRP Apportioned Plate installed on your vehicle. The legible copy of the "TA" must be made available to enforcement personnel and may be either a physical document or an electronic document.

You can update your fleet mailing address, and/or contact Information online by selecting Update Fleet and entering and saving the new mail and contact information, or on the Fleet page while processing your Fleet Renewal Supplement. If you have changed your Ohio Physical Address you will need to submit BMV 4846 Established Base Jurisdiction and Proof of Residency with copies of three documents identified on the form to the Ohio IRP Central Processing Center to complete a fleet update supplement and issue an IRP invoice.

No, if you are only leaving Ohio occasionally with a qualified IRP vehicle, you may elect to purchase a Trip Permit each time you leave Ohio prior to entering the other State(s). For more information, contact the other jurisdiction(s) you wish to travel through for instructions on how to purchase a registration permit for their jurisdiction.

If your Federal Tax Identification Number (FEIN) has changed you will need to submit a new IRP Account Application including all vehicle record support documents, and documentation required in BMV 4846. A new IRP Account will be created, and new IRP Apportioned Plates will be assigned. We recommend submitting this application 30 days prior to your existing registration expiration. Please note if your Federal Tax Identification Number (FEIN) has changed from one issued to you as a Sole Proprietor to one issued to you as a Single Member LLC, you will need to provide a copy of your IRS Letter assigning your new FEIN and a copy of your Ohio Certification from the Secretary of State with a request to update your fleet with this new information. If your Federal Taxpayer Identification Number (FEIN) did not change when your legal name changed, you will need to provide a copy of your IRS Letter assigning your new name to your existing FEIN and a copy of your corrected Ohio Certification from the Secretary of State with a request to update your fleet with this new information.

*A BMV Service Fee of $5.00 may be charged for this document service
** All applications received at the IRP Central Processing Center are worked in the order received with New IRP Account applications having priority. Though every effort will be made, due to unknown processing inventory volumes there is no guarantee of an application being processed prior to a registration expiration.

All IRP Apportioned Plates being issued as a result of payment of an IRP Invoice will be mailed to the mailing address of record for the IRP Account from a secure central BMV location. Please allow 10-15 business days for delivery. You may request that a Temporary Evidence of Apportionment (TA) registration document be included in your IRP Invoice should your business operations require the vehicle to be in operation prior to the receipt of your plates.

If this notice references your USDOT# please follow instructions to contact the Federal Motor Carrier Safety Administration (FMCSA) to return your USDOT# to an active status or file your biennial MCS-150. If you are an owner/operator and this a USDOT# that you are currently operating under, they will need to contact FMCSA to return their USDOT# to active or to file their biennial MCS-150. IF you are an owner/operator and you are have ceased operating under the USDOT# referenced and need to update the USDOT# assigned to your vehicle you will need to follow the instructions under the question "How can I update the USDOT# for the Motor Carrier Responsible for Safety assigned to my vehicle's registration?" If the USDOT# is yours and is now Inactive because you are operating as an Owner/Operator contact the Ohio IRP Central Processing Center at 800.IRP.0007 or 614.777.8400

This notice references the support documents that are missing, or incomplete from a submitted online supplement. The tables below will show the VIN# that has a document Reject Code, and the Reject Code Description. Missing or corrected support documents may be uploaded online, emailed, faxed, or mailed, as indicated in the letter. You will not receive an IRP Invoice for the supplement until all support documents provided are complete and accurate.

Payments may be made in person at a limited IRP Service Deputy Registrar location by cash, credit/debit card (MasterCard, Discover or American Express), business/personal check (unless otherwise noted on the invoice), or money order.

Online payment can be made by credit/debit card (MasterCard, Discover or American Express) or by E-Check. You may also pay your invoice via the mail by check (unless otherwise noted on the invoice) or money order. DO NOT SEND CASH IN THE MAIL.

The Ohio BMV does not charge additional fees for renewing online. Renewal fees are the same if you renew online, by mail or at a limited IRP Service Deputy Registrar location. However, there will be a fee for postage for all plate issuance transactions, and any transaction completed online, or by mail.

The exact cost for your plate is not determined until your application has been processed and the fees calculated. On average, the cost for a vehicle operating at 80,000 pounds is between $1600 and $2400 for a full year plate.

Yes. Registration fees are prorated based upon the effective date and the remaining months in the fleet registration period.

Submit your refund request in writing to The Ohio IRP Processing Center. For additional information regarding refund requests, please review the Ohio IRP Carrier Manual or contact the Ohio IRP Processing Center at 1-800-477-0007.

Yes. To ensure security for your transaction, you must use a Web browser with secure socket layer (SSL) capability. Several laws, including the Federal Driver Privacy Protection Act (DPPA), the Ohio DPPA (R.C. 4501.27), the Ohio Public Records Act (R.C. 149.43), and other statutes, rules, and regulations cover your registration information.

The BMV does release information to government agencies, for vehicle safety recalls, to courts, for limited research purposes, to insurance companies, to towing companies, to private investigators, to CDL employers, and for other public safety purposes, all in accordance with the restrictions and limitations imposed by law.

IRP distance records used to support the information reported on the annual renewal are required to be retained for three years after the close of the registration year.

There is often confusion with record maintenance for distance reporting (IFTA/IRP) and safety standards reporting. The Ohio Public Utilities Commission of Ohio (PUCO) registers motor carriers and ensures they adhere to state and federal safety standards. PUCO requires that various safety standards records be maintained for six months, such as hours-of-service. If your original safety standards records also serve to record your distance/fuel, be sure to maintain these original source documents for retention periods required by IFTA and IRP. Additional information on safety standards records can be found at www.puco.ohio.gov.

The Ohio Department of Taxation audits annual IRP renewals on behalf of the BMV. As a member of the IRP and IFTA, Ohio is required to audit 3 percent of the Ohio carrier base every year. The purpose of an IRP audit is to verify the distance data reported on the annual renewal application. The purpose of an IFTA audit is to verify the distance and fuel data information reported on the fuel tax returns.

An Ohio auditor conducts the IRP and IFTA audits.

1. The carrier will notified of the commencement of the audit by mail.
2. Upon receipt of the audit commencement letter, the carrier should contact the auditor listed on the letter. The auditor will explain the documents received in the mailing, outline the audit time period and the records needed for review.
3. The carrier will complete the documents received in the mailing as well as provide an equipment list, quarterly state mileage and fuel summaries by vehicle unit for the audit reporting period.
4. Once the above documentation is received the auditor will select the test quarter(s) and vehicle unit(s).
5. The carrier will be contacted by phone for distance and fuel records for the selected test quarter(s) and vehicle(s).
6. Once the appropriate documentation is received, the audit emphasis will be placed on the distance accounting system to assure that all vehicle distance activity was reported. Fuel purchases will also be reviewed for an IFTA audit. Once the audit is conducted, the auditor will prepare a written audit report.
7. An exit conference will be held with the carrier to explain any audit adjustment results and recommended revisions to reporting practices.
8. An audit report will be mailed to the carrier.

After an IRP audit is conducted by the Ohio Department of Taxation, the results are sent to the Ohio Bureau of Motor Vehicles (BMV) for processing. The carrier will receive a letter from the BMV after the 30 day protest period has expired. Depending on the audit results, the BMV will refund the carrier the net overpayment of registration fees or issue a bill for net additional registration fees due. Payment should be made payable to the Bureau of Motor Vehicles and mailed to the address listed on the letter.